What It Does
Explains how recruitment workflow approvals control movement through the hiring process.
This article is written for help desk users who need a simple, practical explanation of the feature and the checks to make before saving changes.
When To Use It
- Use it when setting up or reviewing this feature for a company.
- Use it when a user asks where the feature is or why the expected record is missing.
- Use it before importing, approving, publishing, syncing, or reporting data related to this area.
Before You Start
- Confirm you have permission to use the screen.
- Check that required setup records already exist.
- Review the record before saving changes.
Basic Steps
- Confirm the job, candidate, or workflow setup is available.
- Enter the required details and attach supporting documents where needed.
- Move the record through the correct status or stage.
- Use approvals or interviews where the process requires them.
- Review the final status before hiring, rejecting, or issuing an offer.
Practical Example
HR opens a new vacancy for an accounting assistant. They use recruitment workflow settings and approval chains to publish the job, review candidates, move qualified applicants through the pipeline, schedule interviews, and prepare the final offer for the selected candidate.
Common Mistakes
- Skipping the setup record that the screen depends on.
- Saving without checking employee, date, or status.
- Assuming all users can see the same menu.
- Not verifying the result after the change.
What To Check If Something Looks Wrong
- Confirm the employee, company, department, location, or date range is correct.
- Confirm the user has both module access and role permission.
- Check whether the record is filtered out by status, date, location, or department.
- Review related logs, history, or reports before changing production data.
Related Articles
- Recruitment ATS Overview
- Creating And Publishing Job Openings
- Managing Candidates And Pipeline Stages