Time and Attendance Settings 0 0

Time Clock Application Setting

BoVi HR comes with a free Timeclock which can be downloaded on an unlimited number of android devices from the Google Play Store.  To learn more about how to use the Photo Capture TIme Clock, you can read the knowledge article under Timesheets

If option #1 (ID & Photo) is selected, the Timeclock will ask the employees to enter their employee id and then ask them to clock in/out.  It takes a picture of them which is visible on the backend for audit purposes each time they clock in and out.  This option does not include facial recognition 

If option #2 (Id and facial recognition) is enabled, the employee is asked to enter their employee number.  At Clock in/out, the picture that is taken by the Photo Capture Time Clock is compared to the picture on file before the attendance record is created in the database 

If option 3(Id and Username) in  enabled, the employee has to enter a Username, Password and also have their picture taken each time they attempt to clock in/out

Overtime Approval 

Once enabled, this settings requires all overtime to be approved.  It also activities the approve/denied overtime buttons in Company - Attendance (Timesheet). If the overtime is not approved, it is not reflected in Payroll. 

*This setting is not related to Overtime Request 

Employee Time Approval 

This option if enabled would require all times to be approved in a similiar way to how Overtime is approved and rejected. 

Allow Supervisor to add supervise leave requests 

 By default, BoVI HR is setup to allow: 

1. Employees to submit leave requests via the employee portal and the HR Manager/Owner approves those requests 

2.Employee to submit a leave request via the employee portal and the ability for the Department Head to approve the requests

3. The HR Manager/Business Owner enters and approve themselves via the admin panel. 

In larger businesses where the employees may not feel comfortable using the technology to submit leave requests or if the business prefers the continued use of paper request forms, this option, if enabled, will allow the Supervisor to enter a Leave Requests on behalf of his/her employee into BoVi HR 

Automatic Clock out & Max Working Hours

It is often the case that an employee forgets to clock out. The automatic Clock Out options automatically clock out an employee after the Max Working hours for the day have past without the employee clocking out. 

This setting is also helpful in industries where workers work past mid-night. If an employee, for example, clocks in at 7pm on the 17th of June and works until June 18th 2am, a new attendance record will not be created when the employee clock outs because the Max Working hours have not passed.

If Max Working Hours are set to 8, the employee starts to work on June 17th at 7pm and forgets to clock out, they  are able to clock in on June 18th because the system would have automatically clocked them out. 

Allow Employees to Clock in/out via the Dashboard

BoVi HR  allows employees to Clock in/out from the employee dashboard.  Some companies may find this useful for office and remote staff.  Other companies,  would prefer the option to be turned off.  When enabled, employees can clock in/out from the employee dashboard.  When disabled, employees cannot clock in/out from the Employee Dashboard