Hours Work Flow 0 0

Hours (Beta)  Process Flow: 
How to Add, Edit, or Delete Hours Types and Their Rates

Go to the Definitions Page:

Managing Hours Types

1. Enter the details for the new hours type, including:

• Name: For example, "Regular" or "Overtime."

• Rate: The hourly pay rate for this type.

1. Save the new hours type to include it in the system.

• Locate the hours type you wish to update.

• Click the Edit option next to the type.

• Make the necessary changes, such as updating the name or hourly rate.

• Save your changes.

• Find the hours type you no longer need.

• Click the Delete option next to it.

• Confirm the deletion to remove it from the system.

• Hours types define how employee wages are calculated based on the type of work performed.

• Each type can have a distinct pay rate, ensuring accurate payroll processing.

• The hours types and rates you set up are applied throughout the system whenever employees log their hours.

• This ensures consistency and accuracy in pay calculations, aligning wages with the type of work performed.

Using the Hour Module 

How the Hours Data Search Works

Step 1: Navigate to the Hours Data Search

• Go to the Payroll tab and select Hours-beta.

Step 2: Fill Out the Required Information

1. Date Range: Specify the start and end dates of the pay period.

1. Pay Frequency: Choose the frequency of pay (e.g., weekly, monthly).

1. Specific Pay Period: Select the exact month or week you want to review.

1. Hours Type: Indicate the type of hours worked (e.g., regular, overtime).

Step 3: Start the Search

• Once all fields are filled out correctly, click the Search icon to begin processing.

Employee Data Display in the System

• Checkbox: A checkbox to select individual employees.

• Employee Name: The name of the employee.

• Hours Type: The type of hours worked (e.g., regular, overtime).

• Hourly Rate: The rate of pay per hour for the hours type.

• Total Hours Worked: The number of hours worked during the selected date range.

• Total Pay: The total amount of pay for the selected period.

Save Button Flow

• The default form submission is stopped to allow data handling through JavaScript.

• The system verifies if at least one employee has been selected using the checkboxes.

• If no employee is selected:

• The system displays an error message: "Please select at least one employee."

• 1.      Ensure at least one employee is selected from the table.
• 2.      If no employee is selected, the system displays an error message: "Please select at least one employee."
• 3.      Once employees are selected, the system generates payroll items based on the saved data. A payroll item included by BoVi HR in pay slip calculations.

How Payroll Records Are Processed

1. Checking for Existing Records:

   • For each selected employee, the system looks for a payroll record matching the pay period and hour type.
   • If a matching record exists:
     • The system updates it by replacing the new hours value to the existing record.
   • If no matching record exists:
     • The system creates a new payroll record for the employee.

2. Calculating Payroll:

   • The system calculates the payroll for each employee using the following steps:
     • Fetch the hourly rate from the employee's profile.
     • Use the formula:
       • Payroll Value = Hours Worked × Hourly Rate × (Rate of Pay from Employee Profile)

3. Saving Payroll Data:

   • If no existing record is found, the calculated payroll data is inserted as a new record.
   • If a record already exists, it is updated with the new calculations.

4. Completion:

   • Once all employees are processed:
     • The system returns a success message if everything is completed without issues.
     • If any errors occur, the system provides an error message with details about the issue.