What GL Export Does
GL Export creates accounting entries from payroll. GL means General Ledger. Finance uses this output to post payroll expenses, deductions, liabilities, and employer contributions to the accounting system.
Practical Example
After payroll is finalized, finance exports payroll GL entries. Gross salary is posted to salary expense, NHI payable is posted to a liability account, and net pay is posted based on the company's accounting setup.
When To Use GL Export
Use GL Export when:
- Payroll needs to be posted to accounting.
- Finance needs payroll journal entries.
- Deductions and employer contributions must be reconciled.
- Payroll costs need to be reviewed by department or position.
Common Mistakes
- Exporting before payroll is final.
- Missing GL mappings.
- Mapping deductions to expense accounts instead of liability accounts.
- Exporting the same payroll twice without tracking history.
Related Articles
- GL Mapping
- QuickBooks And Journal Entry Views
- Accounts Payable For Payroll Deductions