What The Employee Salary Profile Does
The employee salary profile stores the employee-specific payroll setup used by payroll calculations. It is separate from company Payroll Settings, but both areas work together.
Company Payroll Settings define the rules. The employee salary profile defines how those rules apply to one employee.
What Is Usually Set On The Employee
Depending on the company's configuration, the employee salary profile may include:
- Basic salary
- Salary type
- Salary effective date
- Payment frequency
- Salary history
- YTD salary
- YTD effective date
- Allowances
- Deductions
- Commissions
- Statutory deduction options
- Superadmin salary component enable/disable options
- Bank details for payment
When To Review The Employee Salary Profile
Review the employee salary profile when:
- A new employee is added.
- An employee changes salary.
- An employee changes from contractor to employee or employee to contractor.
- An employee is missing from Make Payment.
- Statutory deductions look wrong.
- YTD values do not match expected totals.
- Payroll uses the wrong payment frequency.
Practical Example: New Employee Setup
A new employee joins on February 1 and is paid semi-monthly.
The administrator should confirm:
- Basic salary is entered.
- Salary type is correct.
- Salary effective date is February 1.
- Payment frequency is semi-monthly.
- Salary group is correct.
- Statutory components apply correctly.
- Bank details are entered before payment file export.
Practical Example: Disable NHI For One Employee
An employee is exempt from NHI.
The administrator should review the employee's statutory or superadmin salary component setup and disable the NHI component for that employee only. Then run Draft Review to confirm NHI is no longer deducted.
Practical Example: Commission For One Pay Period
An employee earns a commission for one period.
If commissions are configured for the company, the administrator should add or review the employee commission setup so the amount is included in payroll for the correct period.
Common Mistakes
- Adding a salary without a salary effective date.
- Forgetting payment frequency.
- Forgetting bank details before generating bank files.
- Disabling a statutory item at the wrong level.
- Entering YTD values but not the YTD effective date.
- Assuming the company salary group automatically fixes all employee-specific setup.
Related Articles
- Salary Components
- Salary Groups
- Salary Update And Salary Effective Dates
- Employee Bank Details For Payroll
- Running Payroll With Make Payment V2